A web meeting is where you use the internet to connect to a "virtual meeting space" using a device such as a smart phone, a tablet, a laptop or a desktop computer. With a web meeting two or more people can meet through the internet, with or without video calling. You can see and/or speak to the other attendants and review documents just the same as with a traditional in-person meeting. For the audio component of the meeting, you can choose to call through your computer, or you may call a telephone number that is provided to you in the meeting invitation that is emailed to you. Regardless of how you choose your audio connection, we strongly recommend that you wear a headset or ear buds that has a microsphone in order to ensure good audio quality. Poor audio quality can, and likely will, negatively effect your meeting experience as well as the experience of the other participants.
I'm not a "technical person," so a web meeting is too complicated, right?
If you've used a cell phone, tablet or computer, you can easily attend a web meeting. You will receive an emailed invitation as well as our our "Web Meeting Guide," which walks you through the web meeting/teleconference process. When it's time to join the meeting, you simply click on the link in your email and you've joined...it's that easy!
Is a webcam required? Can't we just meet over the phone?
You can choose to attend the meeting with audio only, if you wish. However, for the video calling component, you will need to have a camera, whether this is a webcam or usin the camera built into your laptop or mobile device. While seeing someone on a device may feel more strange than meeting in person, you may feel a stronger connection by seeing another participant as opposed to using only audio. This being said, choose what is most comfortable to you. For the audio, you can choose to connect to the meeting's audio by phone or by going through your device, also called "VOIP." Either way, you can still view you can still view documents in the virtual meeting space, whether or not you activate your video. Finally, you can always deactivate your video or mute your audio.
What equipment is required for a web meeting?
All you need is a device that connects to the internet or a cell phone data service, such as a desktop computer, laptop, tablet or smart phone. If you have a computer that does not have a webcam built into it, you can buy one for potentially less cost than your time off work and gas money for an in-person meeting. Finally, we strongly recommend a headset or earbuds with a microphone to ensure good audio for you and the other participants, which is a relatively low-cost item. That's it!
Why would I want to join a web meeting instead of meeting in person?
There are many reasons. A few are:
An in-person meeting really digs into the time of your day, and who has extra time on their hands these days with work, children, life, etc.? With a web meeting (or teleconference), there is no time wasted on the road.
Gas prices makes driving expensive! With a web meeting, you don't waste gas money on the road. You also avoid traffic!
We have assisted clients across the country and around the world. Some people have jobs that require a large amount of travel. You may not have the option, or it may not be practical, to drive to an in-person meeting. With a web meeting or teleconference, travel is no longer required, and you can meet from almost anywhere!
We may offer reduced fees for web meetings and teleconferences versus in-person meetings.
I would like to review some documents. Can this be done in a web meeting?
Aboslutely! You can share documents from your device, or you may email them to us in advance. When you share documents from your device, we can view the documents together...just as if we were meeting in-person! If you are sharing from a mobile device, you have the option to connect to cloud-based storage areas, such as iCloud Drive and Box.
Do you access my device during the web meeting?
No. You share what you want so we can view it. We are not controlling your device...you are.